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community_election_procedure [2015/09/29 16:34]
Christopher Price created
community_election_procedure [2015/10/06 06:29] (current)
Christopher Price
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 === Publication of election results === === Publication of election results ===
  
-For all OPNFV community elections full (anonymized) results are published to allow independent verification of the results. ​+For all OPNFV community elections full (anonymized) results ​detailing how many votes were tallied for which candidate, ​are published ​on the opnfv-tech-discuss mailing list to allow for independent verification of the results ​and transparency of the process. 
 + 
 +Or 
 + 
 +For all OPNFV community elections, if unanimously agreed by all nominees the results may be published on the opnfv-tech-discuss mailing list for independent verification of the results and transparency of the process.
  
 ==== Community board member election ==== ==== Community board member election ====
  
-Elections for the community board seat are held annually. +  ​*Elections are announced on the 1st of September, or the date of the first TSC meeting after September 1st, on the opnfv-tech-discuss mailing list by the current TSC Chair
- +    * At this time the list of eligible voters, who are also eligible to be candidates, will be published ​by the TSC Chair (or their designee) ​to the OPNFV web-site ​wiki allowing one week for errors and omissions to be corrected. This wiki will also include any statements/​qualifications/​etc... that each candidate might want to provide to the community
-  ​*Elections are announced on the 1st of September, or the date of the first TSC meeting after September 1st, on the opnfv-tech-discuss mailing list. +  *The nomination period will begin one week after announcing the election and will continue for one week, until fourteen (14days after the election announcement ​and will be announced on the opnfv-tech-discuss mailing list by the TSC chair at the beginning of the election period. ​ The announcement will include a list of all nominees and a pointer to the aforementioned wiki as a pointer for further information about each candidate.  Nominations of candidates can be made either as self-nominations,​ or by someone else nominating a candidate. In the case of the latter, ​the nomination must be explicitly ​accepted ​in writing ​by the nominee to be valid. This must be done by sending email to the opnfv-tech-discuss mailing list by the nomination deadline. Any other means will not be accepted
-    * At this time the list of eligible voters, who are also eligible to be candidates, will be published to the OPNFV web-site allowing one week for errors and omissions to be corrected. +  * The list of valid nominees will be announced on opnfv-tech-discuss at the end of the nomination period and posted to the community wiki.  One week will be allowed for community debate and discussion, if the community so chooses. ​ Discussion will only be allowed on the opnfv-tech-discuss mailing list.
-  *The nomination period will begin one week after announcing the election and will continue for one week, until 14 days after the election announcement. ​ Nominations of candidates can be made either as self-nominations,​ or by any candidate ​on their behalf although ​the nomination must be accepted by the nominee to be valid. +
-  * The list of valid nominees will be announced on opnfv-tech-discuss at the end of the nomination period and posted to the community wiki.  One week will be allowed for community debate and discussion.+
   * Polls will be open for one week, from the 21st day after announcing the election until the 28th day at which point results will be sent to opnfv-tech-discuss and posted on the wiki.   * Polls will be open for one week, from the 21st day after announcing the election until the 28th day at which point results will be sent to opnfv-tech-discuss and posted on the wiki.
  
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 ==== Community TSC member election ==== ==== Community TSC member election ====
  
 +(this is according to current bylaws and aligned with the proposed process, assuming we would aim at the same election cadence even if we don't start there.) ​
  
-==== TSC Chairperson ​election ​====+  *Elections are announced on the 1st of September, or the date of the first TSC meeting after September 1st, on the opnfv-tech-discuss mailing list by the current TSC Chair. 
 +    * At this time the list of eligible voters, who are also eligible to be candidates, will be published to the OPNFV web-site'​s wiki allowing one (1) full week for errors and omissions to be corrected. 
 +  *The nomination period will begin one (1) full week after the election announcement,​ and will continue for one (1) week, until fourteen (14) full days after the election announcement. ​ Nominations of candidates can be made either as self-nominations,​ or by anyone nominating a candidate although the nomination must be accepted by the nominee to be valid. Acceptance of non-self nominations must be made only by sending a confirmation message to the opnfv-tech-discuss mailing list to document this fact. 
 +  * The list of valid nominees will be announced on opnfv-tech-discuss at the end of the nomination period and posted to the community wiki.  One full week will be allowed for community debate and discussion, which should take place only on the opnfv-tech-discuss mailing list. 
 +  * Polls will be open for one full week, from the 21st day after announcing the election ​until the 28th day at which point results will be sent to opnfv-tech-discuss and posted on the wiki.
  
  
 +==== TSC Chairperson election ====
  
-==== Proposed process changes ==== +  ​*Elections are announced ​on the 7th of September, ​or the date of the first TSC meeting after September ​7th, on the opnfv-tech-discuss mailing list. 
- +  *The nomination period ​will begin one week after announcing the election and will continue ​for one week, until 14 days after the election ​announcement.  ​The nomination ​process for the TSC chairperson is by self-nomination. 
-=== Proposal 1: "​Active Technical Contributor"​ === +  Polls will be open for one week, from the 14th day after announcing ​the election ​until the 21st day at which point results ​will be sent to opnfv-tech-discuss ​and posted on the wiki.
- +
-I propose adopting the following processes for member board elections:​ +
- +
-  ​"​Individual committer member"​ to be modified to "​Active Technical Contributor",​ a status to be defined by the board and the TSC, based on active contributions to the project, including (but not limited to): +
-    * Git commits +
-    * Gerrit reviews +
-    * Wiki page edits +
-    * Blueprints submitted to upstream projects +
-    * OPNFV User Group co-ordination +
- +
-The logic behind this is that OPNFV is a "​mid-stream"​ project - many of the most beneficial activities in our community are not source code related (or, at least, not in the OPNFV project), so this is the wrong metric to use. We will soon have community metrics we can use to measure participation in other areas, and we should use these to define voting rights. +
- +
-=== Proposal 2: Community board seat election process === +
- +
-  * Elections for the community board seat should be held annually, in the month of September, ​and must be announced one month in advance of the close of the election date (the month of September ​is arbitraryadded because the 1st election was in September) ​on the opnfv-tech-discuss mailing list +
-    Polls will be open for one week, and results will be sent to opnfv-tech-discuss afterwards +
-    * The candidate list will be announced on opnfv-tech-discuss ​14 days before the close of the election, to allow one week for community debate and discussion +
-    * The nomination ​period will open 21 days before ​the election closes, and will last for one week. Nominations should be sent to opnfv-tech-discuss with a nomination ​statement. Nominations can be made by any active technical contributor,​ but must be accepted by the nominee to be valid+
-    The list of eligible voters (who are also the list of people eligible to be candidates) ​will be published to the OPNFV web-site when the elections are announced, one month before the close of the election, to allow one week for errors and omissions to be corrected. +
- +
-The purpose of these proposals is to ensure that the community members are aware of an electionhave an opportunity to check the voter roster, and are aware of candidates who have already nominated themselves, before nominating themselves to run. One month before ​the election ​will give ample time to debate the issues of the day+
- +
-=== Proposal 3: Publication of full election ​results ​=== +
- +
-As a separate proposal, I would like to propose that for the community board seat, that full (anonymized) results are published to allow independent verification of the results. This is standard in most community project elections. +
- +
-=== Proposal 4: Process for TSC board chair elections === +
- +
-I would also like to propose that the same rules apply for the election of the TSC chairman, with some modifications:​ +
-  * Elections announced 3 weeks before polls close +
-  * One week nomination period, with nominations ​sent to opnfv-tsc +
-  * One week polling period +
-  * Results sent to opnfv-tsc +
- +
-=== Proposal 5: Date restrictions for nomination periods === +
- +
-I would like to propose that when choosing dates for the TSC elections, that we avoid major European, North American ​and Chinese holidays (another reason to announce ​the elections in advance, to allow for people to indicate timing issues like this)July and August should be avoided for all OPNFV elections, due to the risk of disenfranchising voters on vacation. +
- +
  
community_election_procedure.1443544466.txt.gz · Last modified: 2015/09/29 16:34 by Christopher Price